11 FREE Systems that help make your remote business better

With the world changing at a rapid pace because of COVID-19, more and more people are starting to work from home. We just hope that the nbn or standard internet around the country can sustain the higher demand created by 1000’s of quickly-created home offices.


At Greenfish Marketing we wanted to highlight 11 FREE software platforms that can help your business while you, your team or the whole company are working remotely.

Communication: Internal and External

  1. Slack – Team Chat – Slack is a platform for team communication. Everything is in one place, instantly searchable and available wherever you go. It offers instant messaging, document sharing and knowledge search.

  2. Zoom – Video Conferencing – Zoom brings teams together through a unified communications platform providing video meetings, voice, webinars, and chat across desktops, phones, mobile devices, and conference systems.

  3. Loom – Instruction Recording – With Loom, you can capture your screen, voice, and face and instantly share your video in less time than it would take to type an email.

  4. Calendly – Scheduling & Booking – Calendly is a simple scheduling tool for businesses which eliminates the need to email back and forth. A great time saver!

  5. Vimeo – Video & Audio – Vimeo is a great tool for storing and distributing video content. It comes with powerful privacy and group features.

  6. Mailchimp – Email Newsletters – Use Mailchimp email newsletters to communicate with your customers, then use its landing page and form builders to grow your lists and take marketing further with automated emails.

  7. Survey Monkey – Forms & Surveys – SurveyMonkey is the easiest way to create online surveys and get immediate answers. Surveys are quick to create and give you targeted answers from the people you want to hear from.

    Process, System and Tracking

  8. Asana – Project Management – Asana is a collaborative information manager for workspace. It helps you organise people and tasks effectively.

  9. Zapier – App connection – Zapier moves information between web apps, automatically actioning processes to increase productivity and tracking.

  10. Databox – Dashboards – Databox is a mobile dashboard/platform that helps you stay connected to your key business performance metrics.

  11. Lastpass – Security & Identity Tools – LastPass (a product of LogMeIn) is a freemium password manager that stores encrypted passwords online.

When setting up your accounts we recommend starting with Lastpass (#11). The system will save your new usernames and passwords automatically as you go, meaning you don’t have to remember them all.

Use the links we’ve provided above to get started, to make running your business easier. 

Final recommendation – our final recommendation would be to track the URLs of the systems as you set them up (either in an Excel Spreadsheet or Google Sheet, both included in Microsoft 360 or Google Suite). Lastpass can also collate these for you. This will make it easier as you are finding your way around these new systems.  

Most, if not all of the systems above also have paid options, which might be more suitable for your requirements, so check out the paid versions too. 

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